Five tips to improve productivity.

     Most of us spend at least 8 hours at our workstation, but studies suggest that we are productive for only around 3 hours of the working day. So, what do we do for the rest of the day? According to the same studies, we check our social media, read the news, look at the weather forecast, and so on. Of course, while all this is happening, our employees are not being productive, which directly affects the performance of our business. To help prevent these issues, we need a motivated workforce, as this will make employees far more productive and help us achieve better business results.

To improve employee motivation, it is essential to maintain good communication in the workplace, value individual contributions and recognise employees’ efforts. This will foster loyalty and, in turn, productivity.

Here are a few tips for increasing productivity:

1.        Organise, prioritise and optimise your time:

The first step is to make a task list, setting a time limit for each item so that you do not lose interest or complete it mechanically without giving it your full attention. Work through one task at a time rather than jumping from one to another or trying to do several things at once. Multitasking can waste both time and productivity, while also leaving you far more tired than if you work in an organised way.

Try to keep your to-do lists short so that they do not become discouraging. Focus instead on how satisfying it is to tick off each task as you complete it and see the progress you are making.

Manage your time as effectively as possible and avoid attending unnecessary meetings, as they can take up a great deal of time. Consider whether the matter could be handled in another way.

2.        Email:

Constantly checking your email wastes a great deal of time and can easily break your concentration. It may cause you to jump from one matter to another, leaving tasks unfinished and making it difficult to remember where you left off. It has happened to all of us….

3.        Take regular breaks:

Spending too long sitting  in the same position can cause you to lose concentration. It is better to take a short break and go for a brief walk, which will improve your focus and therefore your productivity.

4.        The two-minute rule:

This rule means that if a task will take only two minutes, why add it to a list and put it off? Do it immediately. It will take only slightly longer than writing it down and returning to it later, and you will be much more productive.

5.        Ergonomics

We return to the word most frequently used in our blog posts, but if someone is not comfortable at their workstation, they will not be productive. It is common sense; no one needs to tell us that. We need to invest in our employees’ comfort so that they can deliver the best results.

We can also add that creating a rewarding working environment will have a positive effect on our employees, which will directly improve their productivity.

Remember that at FactoryOficina, our sales team can advise you on creating an effective working environment, recommending the best combinations for your offices and always at the best price.